Your phone system costs more than you think

Do you know off the top of your head what your company phone system actually costs?

No?

You could log in to your billing system and check — or keep reading to find out what it really costs when you look at the full picture. Because chances are, it’s more than you think.

What does a company phone system really cost?

Almost every workplace in Sweden has one — a main switchboard number on the website and the ability to transfer calls internally. But is that what you’re really paying more than you think for?

Yes.

Let’s break it down.

In the example below, we’ll look at a company with 40 employees, each paying 122.5 SEK/month.

Ready for some math?

40 x 122.5 = 4,900 SEK/month for users.

Add to that a basic switchboard package — say 1,050 SEK/month — plus add-ons and integrations like external answering services, BankID verification, or CRM integrations, also 1,050 SEK/month.

That brings the total to 7,000 SEK/month for your phone system.

Not terrible, right?

Well… not quite that simple.

Hidden costs in your communication

Sure, that figure you can find easily by checking your invoice.

But the real cost goes deeper — because your company phone system is just one piece of the puzzle.

When you’re not making calls, how do you communicate?

Maybe through Slack or another chat app?

What about video calls or meetings — do you use another platform for that too?

The modern digital workplace relies on more tools than ever. And the more apps you juggle, the more those hidden costs add up.

So, to find the true cost of your communication, let’s use this (highly scientific) formula:

(Phone system + chat tool + video service = total cost)*

The hidden

hidden

costs

Yes, there’s more.

Beyond licenses and subscriptions, you also have to account for time — time spent researching, testing, training, and onboarding new employees.

And as Benjamin Franklin said way back in 1748:

Time is money.

Switching between multiple apps kills productivity.

Each tool comes with its own interface, login, and learning curve — meaning less time spent doing the actual work.

So, the updated formula for your total cost looks something like this:

(Phone system + chat tool + video tool + other communication apps)

+ (app x 2.5h x number of apps)

= total cost including lost work time*

Save time and money

As we’ve said before — fewer apps means less hassle and lower costs.

Why pay for three different tools when you can have everything in one?

With lynes, you get telephony, video, chat, and much more in a single app.

One purchase, one platform, one seamless experience.

Want to see how much time and money you can save?

Try lynes for free here.

*Patent pending 😉

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